Articles of Incorporation Template for the State of Washington

1. Incorrect Business Name: One common mistake is not ensuring the business name is unique and not already in use by another corporation in Washington. Always check the Secretary of State's database before submitting.

2. Missing Registered Agent Information: Failing to provide accurate information about the registered agent can delay the processing of your application. Make sure to include a physical address and the agent's consent.

3. Inaccurate Purpose Statement: The purpose of the corporation must be clearly stated. Vague or overly broad descriptions can lead to confusion and may result in rejection.

4. Improper Number of Shares: Not specifying the correct number of shares or the par value can create issues. Be clear about how many shares you are authorized to issue and their value.

5. Not Including Incorporator Information: Every incorporation form needs to list the name and address of the incorporator. Omitting this information can result in your application being returned.

6. Failure to Sign the Form: Forgetting to sign the Articles of Incorporation is a simple yet critical mistake. Ensure that the incorporator signs the document before submission.

7. Ignoring Filing Fees: Each filing comes with a fee. Not including the correct payment or forgetting to check the latest fee schedule can delay your application.

8. Not Keeping Copies: It's important to keep a copy of the submitted Articles of Incorporation for your records. This helps in future references and ensures you have proof of submission.

9. Submitting Incomplete Forms: Double-check that all sections of the form are filled out completely. Incomplete forms are often rejected or returned for corrections.

When filling out and using the Washington Articles of Incorporation form, it's essential to keep several key points in mind. Here are nine important takeaways:

• Understand the Purpose: The Articles of Incorporation serve as the foundational document for your corporation. They establish its existence in the eyes of the law.
• Choose a Unique Name: The name of your corporation must be unique and not similar to any existing business entity registered in Washington.
• Designate a Registered Agent: You must appoint a registered agent who will receive legal documents on behalf of the corporation. This agent must have a physical address in Washington.
• Include Required Information: The form requires specific details, such as the corporation's name, purpose, registered agent, and the number of shares the corporation is authorized to issue.
• File with the Secretary of State: Submit your completed Articles of Incorporation to the Washington Secretary of State. This can often be done online for convenience.
• Pay the Filing Fee: A filing fee is required when submitting the Articles. Ensure you check the current fee amount, as it may change.
• Consider Bylaws: While not required to be filed with the Articles, having corporate bylaws is important for governing the internal management of the corporation.
• Keep Copies: After filing, keep copies of your Articles of Incorporation and any related documents for your records. They may be needed for future reference.
• Compliance is Key: Once incorporated, comply with ongoing requirements, such as annual reports and tax filings, to maintain good standing in Washington.

What is the Washington Articles of Incorporation form?

The Washington Articles of Incorporation form is a legal document that establishes a corporation in the state of Washington. It outlines essential details about the corporation, including its name, purpose, and registered agent. Filing this document with the Secretary of State is a crucial step in forming a corporation.

Who needs to file the Articles of Incorporation?

Any individual or group wishing to create a corporation in Washington must file the Articles of Incorporation. This includes businesses of various types, such as for-profit corporations, non-profit organizations, and professional corporations.

What information is required on the form?

The Articles of Incorporation form requires several key pieces of information:

1. The name of the corporation, which must be unique and not already in use.
2. The purpose of the corporation, which can be general or specific.
3. The registered agent's name and address, who will receive legal documents on behalf of the corporation.
4. The number of shares the corporation is authorized to issue, if applicable.
5. The names and addresses of the incorporators.

How do I file the Articles of Incorporation?

To file the Articles of Incorporation, you can complete the form online through the Washington Secretary of State's website or submit a paper form by mail. Ensure that all required information is accurate and complete to avoid delays in processing.

Is there a fee to file the Articles of Incorporation?

Yes, there is a filing fee associated with submitting the Articles of Incorporation. As of October 2023, the fee for filing online is typically lower than that for paper submissions. It is advisable to check the Washington Secretary of State's website for the most current fee schedule.

How long does it take for the Articles of Incorporation to be processed?

Processing times can vary. Generally, online submissions are processed more quickly than paper filings. You may expect a turnaround time of a few business days for online filings, while paper submissions may take longer, often up to several weeks.

What happens after I file the Articles of Incorporation?

Once the Articles of Incorporation are filed and approved, the corporation is officially formed. You will receive a confirmation from the Secretary of State, which may include a certificate of incorporation. This document serves as proof of the corporation's legal existence.

Can I amend the Articles of Incorporation after filing?

Yes, amendments to the Articles of Incorporation can be made after the initial filing. If changes are necessary, such as altering the corporation's name or purpose, you must file an amendment form with the Secretary of State. There may be a fee associated with this process.

Do I need to maintain any records after filing?

Yes, maintaining corporate records is essential. Corporations must keep minutes of meetings, records of shareholder actions, and financial statements. Additionally, it is important to comply with ongoing filing requirements, such as annual reports, to remain in good standing with the state.

Where can I find more information about the Articles of Incorporation?

For more information, you can visit the Washington Secretary of State's website. This resource provides detailed instructions, forms, and guidance on the incorporation process and related requirements.