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The USPS Resignation form serves as a critical document for employees of the United States Postal Service who wish to formally resign or transfer from their positions. This form ensures that the resignation process is conducted smoothly and in accordance with established protocols. It requires employees to provide essential information, such as their employee identification number, effective date of resignation, and reasons for leaving. Options for resignation reasons include personal circumstances, job satisfaction, and health issues, among others. For those opting to transfer to another federal agency, the form also captures necessary details about the new agency and its human resources contact. Privacy is a significant consideration, as the form includes a Privacy Act Statement, detailing how personal information will be used and shared. Employees must submit the completed form to their immediate supervisor or a designated official. Additionally, there are specific instructions for withdrawing a resignation if circumstances change. Understanding the nuances of this form is essential for employees to navigate their transition effectively and ensure compliance with USPS policies.
Common mistakes
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Leaving out the Employee Identification Number: This number is crucial for processing your resignation. Forgetting it can delay the entire process.
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Not providing a clear effective date: Make sure to fill in the effective date of your resignation. An unclear or incorrect date can lead to confusion.
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Using incorrect format for the date: The form requires the date in MM/DD/YYYY format. Using a different format can cause errors in processing.
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Failing to specify the reason for resignation: Choose one reason from the provided options. Not doing so can result in your form being incomplete.
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Not signing the form: Your signature is essential. Without it, the resignation cannot be processed.
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Neglecting to provide a current mailing address: This is important for any follow-up communication. An outdated address can lead to missed information.
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Submitting the form to the wrong person: Ensure you hand the form to your immediate supervisor or the designated official. Otherwise, it may not be processed properly.
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Ignoring the withdrawal instructions: If you change your mind, be sure to follow the specific steps for withdrawing your resignation. Missing this can lead to complications.
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Key takeaways
- Complete All Required Fields: Ensure that you fill out items 1 through 10 on the form. Missing information can delay the processing of your resignation.
- Effective Date: Clearly indicate the effective date of your resignation or transfer. This date is crucial for record-keeping purposes.
- Reason for Resignation: Select the appropriate reason for your resignation from the provided options. This helps the USPS understand employee turnover better.
- Submit to the Right Person: After completing the form, submit it to your immediate supervisor or the designated official. This step is vital for ensuring that your resignation is processed correctly.
- Withdrawal Process: If you change your mind, you can withdraw your resignation by submitting a written request to the Human Resources Shared Service Center (HRSSC) by the close of business on the effective date.
- Privacy Protection: Your personal information will be handled according to privacy regulations. The USPS may disclose your information only under specific circumstances, such as legal proceedings.
- Keep a Copy: It is advisable to keep a copy of the completed resignation form for your records. This can serve as proof of your resignation if needed in the future.
- Contact Information: Ensure that you provide accurate contact information, including your mailing address and telephone number. This allows the USPS to reach you if necessary.
Usps Resignation Example
Resignation/Transfer from the Postal Service
Privacy Act Statement: Your information will be used to finalize the record of your employment with the Postal Service™. Collection is authorized by 39 U.S.C. 401, 410, 1001, 1005, and 1206.
Providing the information is voluntary. We may disclose your information as follows: in relevant legal proceedings; to law enforcement when the U.S. Postal Service® (USPS®) or requesting agency becomes aware of a violation of law; to a congressional office at your request; to entities or individuals under contract with USPS; to entities authorized to perform audits; to labor organizations as required by law; to federal, state, local or foreign government agencies regarding personnel matters; to the Equal Employment Opportunity Commission; and to the Merit Systems Protection Board or Office of Special Counsel. For additional information regarding our privacy policies, visit www.usps.com/privacypolicy.
Instructions: Complete items
receive resignations. Do not complete this form if you are retiring.
A. EMPLOYEE INFORMATION
1. Employee Identification Number
2.Printed Name (Last, First, Middle Initial)
3. Effective Date of Resignation/Transfer (MM/DD/YYYY)
4.Mailing Address (House/Apt. No., Street, City, State and ZIP + 4®)
5. Telephone Number
6. Installation or Station
7. Tour
8.Reason for Action (check one)
Resignation. A resignation is the formal act of giving up or quitting your employment with the U.S. Postal Service. Resignations are accepted and binding once submitted. Check the appropriate box indicating the reason for your resignation. (If you wish to withdraw a resignation that you submitted, see instructions at the bottom of the page.)
Job offer in private industry (621) |
Commute too long (640) |
Pursuing |
Job was not in line with career plans (632) |
Pursuing farming (642) |
Skills not utilized (633) |
Pursuing |
Lack of job security (627) |
Did not get along with fellow workers (645) |
Did not get along with supervisor (646) |
Health |
Change of domicile does not work with family (647) |
No promotion opportunities (628) |
Health |
Not accepting directed reassignment (648) |
Household responsibilities (644) |
Marriage plans (635) |
Following spouses to new duty station (619) |
Work hours not compatible (639) |
Relocating (652) |
Insufficient benefits (630) |
Not enough recognition (631) |
Work is too hard (636) |
Insufficient pay (629) |
Other (specify on page 2)
Separation/Transfer. A separation/transfer is the formal act of voluntarily ending employment with the U.S. Postal Service in order to transfer to another federal agency without a break in service. Complete
8a. Agency’s Name
8b. Agency’s HR Representative’s Name
8c. Agency’s HR Office’s Mailing Address
9. Employee Signature
8d. Agency’s HR Office’s Telephone Number
10. Date Submitted (MM/DD/YYYY)
B. SUPERVISOR/MANAGER INFORMATION
1. Supervisor/Manager (Print Name)
2. Signature
3. Telephone Number
4.Date (MM/DD/YYYY)
To withdraw a submitted resignation: You must submit a written request to the Human Resources Shared Service Center (HRSSC) by mail, email, or fax, no later than close of business on the effective date of the submitted resignation. Send mailed withdrawals to HRSSC, ATTN SEPARATIONS, PO BOX 970520, GREENSBORO NC
PS Form 2574, May 2019 PSN
C. ADDITIONAL REMARKS
PS Form 2574, May 2019 PSN
Understanding Usps Resignation
What is the USPS Resignation Form?
The USPS Resignation Form is a document used by employees to formally resign from their position within the U.S. Postal Service. It captures essential information such as the employee's identification number, effective date of resignation, and reason for leaving.
How do I complete the USPS Resignation Form?
To complete the form, follow these steps:
- Fill out items 1-10 with accurate information.
- Clearly indicate your reason for resignation by checking the appropriate box.
- Sign and date the form before submission.
Submit the completed form to your immediate supervisor or designated official.
What should I do if I change my mind after submitting the resignation?
If you wish to withdraw your resignation, you must send a written request to the Human Resources Shared Service Center (HRSSC). This request can be mailed, emailed, or faxed, but it must be received by the end of business on your effective resignation date.
Where do I send my resignation form?
Submit the completed resignation form to your immediate supervisor, manager, or the official designated to receive resignations at your location.
What information is required on the form?
The form requires the following information:
- Employee Identification Number
- Printed Name
- Effective Date of Resignation
- Mailing Address
- Telephone Number
- Installation or Station
- Tour
- Reason for Resignation
- Employee Signature
- Date Submitted
Can I resign if I am retiring?
No, do not complete the resignation form if you are retiring. There are separate procedures for retirement that must be followed.
What happens to my information after I submit the form?
Your information will be used to finalize your employment record with the USPS. It may also be disclosed in specific situations, such as legal proceedings or audits. For more details on privacy policies, visit the USPS privacy policy page.
How to Use Usps Resignation
After completing the USPS Resignation form, you will need to submit it to your immediate supervisor or manager. Ensure that all required fields are filled out accurately. This step is crucial for processing your resignation or transfer smoothly.
- Obtain the USPS Resignation form (PS Form 2574).
- Fill in your Employee Identification Number in item 1.
- In item 2, print your Name (Last, First, Middle Initial).
- Enter the Effective Date of Resignation/Transfer in item 3 (format: MM/DD/YYYY).
- Provide your Mailing Address in item 4 (House/Apt. No., Street, City, State and ZIP + 4).
- List your Telephone Number in item 5.
- Indicate your Installation or Station in item 6.
- Specify your Tour in item 7.
- In item 8, check the appropriate box for your Reason for Action and fill in any additional details if necessary.
- If applicable, complete items 8a-d for Separation/Transfer details.
- Sign the form in item 9.
- Enter the Date Submitted in item 10 (format: MM/DD/YYYY).
- Have your Supervisor/Manager fill in their information in the Supervisor/Manager section.
- Submit the completed form to your immediate supervisor, manager, or designated official.