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The Test Drive form is a crucial document that facilitates a smooth and responsible vehicle test-driving experience for both customers and dealerships. It serves as an agreement between the dealership and the customer, outlining essential details such as the dealership's name, the salesperson involved, and the customer's personal information, including their name, address, and contact numbers. Additionally, the form captures specific vehicle details, including the make, model, year, and VIN, ensuring that all parties are clear about which vehicle is being tested. The form also emphasizes the importance of having a valid driver's license and adequate insurance coverage, highlighting that the customer must adhere to state laws while operating the vehicle. Furthermore, it stipulates conditions regarding mileage limits, return times, and the necessity of reporting any incidents that may occur during the test drive. By clearly stating the responsibilities of the customer, such as inspecting the vehicle for damages and agreeing to indemnify the dealership for any losses, the Test Drive form aims to protect both parties and ensure a safe and enjoyable experience. This document is not just a formality; it is a vital step in the vehicle purchasing process that promotes accountability and transparency.

Common mistakes

  1. Incomplete Personal Information: Failing to provide all required personal details, such as the customer name(s), street address, or contact numbers, can lead to delays or complications in processing the test drive request.

  2. Missing Driver’s License Details: Omitting the driver’s license number, issuing state, or expiration date is a common oversight. This information is crucial for verifying eligibility to drive the vehicle.

  3. Insurance Information Errors: Not providing accurate details about the insurance company, agent, or their contact information can hinder the dealership’s ability to confirm coverage, which is a requirement for the test drive.

  4. Neglecting Mileage and Return Time: Leaving the mileage limit and return time blank can create confusion. It is essential to specify how far the vehicle can be driven and when it needs to be returned to avoid misunderstandings.

  5. Ignoring Vehicle Condition: Not noting any visible damage or defects in the comments section can lead to disputes later. It is important to document the vehicle's condition at the start of the test drive.

  6. Failure to Acknowledge Terms: Not reading or understanding the terms and conditions of the agreement before signing can result in unintentional breaches of the contract. This includes responsibilities related to damage or accidents.

  7. Inadequate Comments Section: Leaving the comments section blank or failing to specify additional drivers can lead to unauthorized use of the vehicle. It is vital to clearly state who is permitted to drive the vehicle during the test drive.

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Key takeaways

When filling out and using the Test Drive form, consider the following key takeaways:

  • Provide Accurate Information: Ensure that all personal and vehicle details are filled out accurately to avoid any issues during the test drive.
  • Understand Insurance Requirements: Confirm that your insurance meets state minimums and covers the vehicle during the test drive.
  • Adhere to Mileage Limits: Be aware of the specified mileage limit and return the vehicle by the agreed time to avoid penalties.
  • Report Incidents Promptly: If any damage or accidents occur, report them immediately to the dealership, police, and your insurance company.
  • Inspect the Vehicle: Conduct a thorough inspection of the vehicle before taking it out. Note any existing damage in the comments section.
  • Responsibility for Damage: Understand that you are responsible for any damage that occurs while the vehicle is in your possession.
  • Return Conditions: Return the vehicle in the same condition as received to avoid additional charges or complications.

Test Drive Example

TEST DRIVE AGREEMENT

Dealership Name:

 

 

 

 

 

 

 

 

 

 

Salesperson:

 

Customer Name(s):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Street Address:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Home Telephone:

 

 

 

 

 

 

 

 

Work Telephone:

 

Driver’s License#:

 

 

 

 

 

Issuing State:

 

 

 

 

Expiration Date:

 

Insurance Company:

 

 

 

 

Agent:

 

 

 

 

 

 

 

Telephone:

 

Vehicle Year:

 

 

Make:

 

Model:

 

 

VIN:

 

I have requested that the Dealership permit me to test drive the above-described vehicle. I understand that the Dealership is permitting me to test drive the vehicle subject to the following terms and conditions:

1.I have a valid driver’s license to operate a motor vehicle in this state and I presently have in effect collision and liability insurance that meets or exceeds the minimum state requirements and applies to the vehicle during the time that it is in my possession or under my control.

2.I cannot drive the vehicle more than ________ miles and must return the vehicle to the Dealership by ________ a.m./p.m., or earlier if demanded by the Dealership, in the same condition as I received it. I cannot remove the vehicle from this state or use the vehicle negligently or contrary to law. I will not permit any other person to operate the vehicle, other than those listed in the Comments below.

3.I must immediately report any damage, accident, theft or vandalism involving the vehicle to the police, the Dealership and my insurance company and deliver to the Dealership all notices, pleadings and documents regarding any claim, suit or proceeding related to my use, possession or control of the vehicle. I must also report to the Dealership and pay any parking or other traffic violation fines and penalties arising out of my use, possession or control of the vehicle.

4.I have personally inspected the vehicle and found it free from any visible damage and/or defects, except as otherwise noted in the comments below. I must pay for any loss or damage to the vehicle that occurs while the vehicle is in my possession or control, plus the Dealership’s related expenses. In addition, I agree to defend, indemnify and hold harmless the Dealership from and against any and all losses, liabilities, damages, injuries, claims, demands, costs and expenses arising out of my use, possession or control of the vehicle and any breach of my responsibilities as set forth in this Agreement.

5.If I am in breach of this Agreement or fail to return the vehicle to the Dealership as required by this Agreement, I will be required to pay all expenses incurred by the Dealership to have the vehicle returned and the Dealership, or any of its agents or employees, may peacefully retake possession of the vehicle. The Dealership shall not be liable for loss of or damage to any property that I may have left in the vehicle, either before or after its return to the Dealership.

COMMENTS:

DATE OUT:

 

TIME OUT:

 

a.m./p.m. ODOMETER READING OUT:

By signing below, I acknowledge that the vehicle is the property of the Dealership and this Agreement is solely for the purpose of allowing me to use the vehicle as permitted by the terms and conditions stated herein.

Customer

Date

Authorized Dealership Representative

Date

 

 

 

 

 

 

 

For Office Use Only:

 

 

 

 

 

Checked In By:

 

 

On:

 

At: ______________ a.m./p.m.

Odometer Reading:

 

Comments:

Understanding Test Drive

What is the purpose of the Test Drive form?

The Test Drive form serves as an agreement between the dealership and the customer. It outlines the terms and conditions under which the customer can take a vehicle for a test drive. This ensures that both parties understand their responsibilities and protects the dealership's interests while allowing the customer to evaluate the vehicle.

What information do I need to provide on the Test Drive form?

You will need to provide several pieces of information, including:

  • Your name and contact details
  • Your driver's license number and issuing state
  • Insurance company details
  • Information about the vehicle you wish to test drive, such as its year, make, model, and VIN

This information helps the dealership verify your identity and eligibility to drive the vehicle.

Do I need a valid driver’s license to test drive a vehicle?

Yes, you must have a valid driver’s license to operate a motor vehicle in your state. This is a crucial requirement for the dealership to ensure that you are legally allowed to drive.

What are the mileage and return time restrictions for the test drive?

The Test Drive form will specify a maximum mileage limit that you cannot exceed during the test drive. Additionally, you must return the vehicle to the dealership by a certain time, which will also be noted on the form. If the dealership requests an earlier return, you must comply.

Can I allow someone else to drive the vehicle during the test drive?

No, only individuals listed in the comments section of the form are permitted to operate the vehicle. This restriction helps the dealership manage liability and ensure that only qualified drivers are behind the wheel.

What should I do if there is an accident or damage to the vehicle?

If you experience any damage, accident, theft, or vandalism while driving the vehicle, you must report it immediately. Notify the police, the dealership, and your insurance company. Additionally, you need to provide the dealership with any relevant documents related to the incident.

Am I responsible for damages that occur during the test drive?

Yes, you are responsible for any loss or damage to the vehicle while it is in your possession. This includes paying for repairs and related expenses. It's important to inspect the vehicle before driving and note any existing damage in the comments section.

What happens if I fail to return the vehicle on time?

If you do not return the vehicle as required, you may incur additional expenses. The dealership has the right to take possession of the vehicle peacefully. You may also be responsible for any costs associated with retrieving the vehicle.

What happens to my personal belongings left in the vehicle?

The dealership is not liable for any loss or damage to personal property left in the vehicle, whether before or after its return. It is advisable to remove all personal items before returning the vehicle to avoid any potential issues.

What does signing the Test Drive form signify?

By signing the Test Drive form, you acknowledge that the vehicle is the property of the dealership and that you agree to the terms and conditions outlined in the agreement. This signature is a confirmation of your understanding and acceptance of your responsibilities during the test drive.

How to Use Test Drive

Completing the Test Drive form is a straightforward process. This form requires specific information about you, the vehicle, and the terms of the test drive. Follow the steps below to ensure that you fill it out accurately and completely.

  1. Dealership Name: Write the name of the dealership where you are test driving the vehicle.
  2. Salesperson: Enter the name of the salesperson assisting you.
  3. Customer Name(s): Provide your full name and the names of any additional drivers.
  4. Street Address: Fill in your current residential address.
  5. Home Telephone: Enter your home phone number.
  6. Work Telephone: Provide your work phone number.
  7. Driver’s License#: Write your driver's license number.
  8. Issuing State: Indicate the state that issued your driver's license.
  9. Expiration Date: Enter the expiration date of your driver's license.
  10. Insurance Company: Fill in the name of your auto insurance company.
  11. Agent: Provide the name of your insurance agent.
  12. Telephone: Enter the phone number of your insurance agent.
  13. Vehicle Year: Specify the year of the vehicle you wish to test drive.
  14. Make: Write the make (brand) of the vehicle.
  15. Model: Fill in the model of the vehicle.
  16. VIN: Provide the Vehicle Identification Number.
  17. Comments: Add any additional comments or notes regarding the vehicle.
  18. DATE OUT: Write the date you are taking the vehicle out for a test drive.
  19. TIME OUT: Indicate the time you are taking the vehicle out, specifying a.m. or p.m.
  20. ODOMETER READING OUT: Record the odometer reading at the time of the test drive.

After completing the form, review your entries for accuracy. Make sure all required fields are filled in before signing. Once signed, you will be ready to proceed with the test drive.