Printable Roof Inspection Template

The Residential Roof Inspection Form is a vital document designed to assess the condition and maintenance needs of a roof. It captures essential information such as inspection dates, contact details, and a detailed record of the roof's condition, including any repairs or issues noted. Ensuring this form is filled out accurately can help maintain the integrity of your roof and protect your property.

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The Roof Inspection Form serves as a comprehensive tool for evaluating the condition and integrity of residential roofing structures. It encompasses a variety of critical components that facilitate a thorough assessment. The form begins with essential identification information, including the inspection date, inspector's name, and structure details such as the type of building, its address, and the roofing contractor's contact information. Furthermore, it prompts the inspector to document previous maintenance and repair work, including specific dates and descriptions of any actions taken. The form also includes inquiries regarding past inspections, occupancy changes, and any signs of leakage, ensuring that all relevant history is captured. Additionally, it systematically categorizes the roof's condition into three classifications—Good, Fair, and Poor—across various structural elements, including the interior roof deck, walls, exterior walls, drains, and penetrations. Each section allows for detailed notes on specific issues, such as corrosion, cracking, or the presence of standing water. The form encourages the inclusion of photographic evidence to support findings, thereby establishing a robust historical record for future reference. This structured approach not only aids in identifying immediate concerns but also fosters proactive maintenance strategies to extend the lifespan of roofing systems.

Common mistakes

Incomplete Structure Information: Failing to provide all necessary details such as Structure ID, Job Number, or Year Roof Applied can lead to confusion. Each section should be filled out completely to ensure accurate record-keeping.
Neglecting Previous Maintenance Records: Omitting information about past repairs or maintenance work can result in overlooking critical issues. Always include a brief description of previous work, including dates and who performed it.
Inaccurate Condition Assessment: Mislabeling the condition of various roof components (e.g., marking a section as 'Good' when it is actually 'Poor') can mislead future inspections. It is essential to assess each area honestly and accurately.
Failure to Describe Changes: If there have been changes, additions, or new penetrations to the roof since the last inspection, these should be documented. Neglecting to do so may result in safety hazards or compliance issues.
Inadequate Emergency Repair Documentation: If emergency repairs were performed, not providing details can hinder future assessments. Clearly describe any emergency actions taken to ensure that the roof's current state is fully understood.

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Key takeaways

When filling out and using the Roof Inspection form, keep these key takeaways in mind:

Accurate Information: Ensure that all fields, including inspection date, inspector name, and structure details, are filled out correctly. This information is crucial for tracking the roof's history.
Document Previous Work: Provide a brief description of any past maintenance or repair work, including dates and who performed the work. This helps establish a maintenance timeline.
Change Notifications: If there have been any changes in occupancy or modifications to the roof since the last inspection, document these thoroughly. This can impact the roof's condition and maintenance needs.
Leakage Assessment: If leaks have occurred, describe the conditions under which they happened. Specify factors like light rain or heavy wind to provide context for future inspections.
Code Conditions: Use the provided codes (G, F, P) to evaluate the condition of various roof components. This standardized approach makes it easier to communicate issues.
Photographic Evidence: Take photos or videos during the inspection. These visual records can be invaluable for future reference and for discussions with contractors.
Emergency Repairs: If emergency repairs were made, detail them in the form. This information is vital for understanding the roof's current state.
Maintain Records: Keep copies of the inspection forms and any photographic evidence with the Roof Historical Record. This ensures that all information is easily accessible for future inspections.

Roof Inspection Example

Residential Roof Inspection Form

Inspection Date:		Inspector:

Structure Information

Structure ID:			Used For:

Job No.:			Year Roof Applied:

Structure Description:	Permanent	Temporary	Building Type:	Single-family	Apartments
				Multi-family	Other:



Resident Key Contact Name:			Owner/Mgr. Contact (if
Resident Key Contact Name:			Owner/Mgr. Contact (if
			different):


Structure Address:			Owner/Mgr. Phone:


Structure City/ST/Zip			Owner/Mgr. E-Mail:
Structure City/ST/Zip			Owner/Mgr. E-Mail:

Roofing Company Contact Information

Roofing Contractor Company:		Roofing Co. Address:

Roofing Company Contact:		Roofing Co. City/ST/ZIP:


Roofing Company Phone:		Roofing Co. E-Mail:
Roofing Company Phone:		Roofing Co. E-Mail:

Previous Maintenance and Repair Work

(Briefly describe membrane and flashing work done, including dates and who did the work)

Date of Last Inspection:

Is the Roof guaranteed?

Yes - Attach copy of guarantee to this record

Has occupancy or use of the building changed since last inspection?

Yes - Describe:

Have any changes, additions or new penetrations been made to roof since last inspection?

Yes - Describe:

Has there been leakage? No

Yes - Describe Conditions:

Light Rain

Heavy Rain

Wind

Leaks Continuously

Other:

Were emergency repairs performed? No

Yes - Describe:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 1

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

	Interior

	Roof Deck

A1	Corrosion

A2	Spalling (chipping or crumbling)

A3	Cracking
A3	Cracking

A4	Buckling
A4	Buckling

A5	Sagging
A5	Sagging


A6	Open Joints
A6	Open Joints


A7	General Deck Condition
A7	General Deck Condition


A8	Stains/Drips
A8	Stains/Drips



A100	Other:


	Walls

B1	Movement

B2	Settling

B3	Cracks

B4	Spalling (chipping or crumbling)


B5	Paint Peeling

B6	Water Stains

B100	Other:


	Exterior

	Walls

C1	Deteriorated Mortar Joints

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 2

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Settlement Cracks

Stains

Efflorescence

Windows

Fascia Displaced

Metal Flashings

Counter Flashing

Loose/Missing Fasteners

Loose/Displaced Metal

Deformed Metal

Corrosion

Sealant Joints

Punctures

E100

Other:

Drains/Downspouts

Strainers/Clamping Ring

Clear of Debris

Flashing

Overall Cleanliness

Gutter Anchors

Drains/Downspouts

Gutter General Condition

L100

Other:

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 3

Residential Roof Inspection Form

Code

Condition

G = Good, No Action

F = Fair, Monitor Periodically

P = Poor, Immediate Action

Location

Action Taken

Penetrations

General

Pitch Pocket Sealant

Loose Flashing

Drawbands

K100

Other:

Conduit or Pipe

Sagging

Supports Moving

Joints

Corrosion

N100

Other:

Membrane/Shingle

General

Discoloration

Coating/Surfacing

Cracking

Wrinkles

Punctures

Delamination

O10

Alligatoring

O11

Granule Adhesion

O12

Standing Water

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 4

Residential Roof Inspection Form

Code		Condition
		G = Good, No Action
		F = Fair, Monitor Periodically
		P = Poor, Immediate Action

		G	F	P	Location	Action Taken

O13	Vandalism
O13	Vandalism


O14	Foot Traffic Damage
O14	Foot Traffic Damage


O17	Mechanical Damage


O18	Exposed Felt/Deck
O18	Exposed Felt/Deck


O19	Hail Damage
O19	Hail Damage



O100	Other:


	Miscellaneous

R1	Antennas
R1	Antennas


R2	Guy Wires
R2	Guy Wires


R3	Ice or Icicles
R3	Ice or Icicles

R4	Oil Deposits


R5	Surface Contamination
R5	Surface Contamination


R6	Soft Areas
R6	Soft Areas


R7	Vandalism


R8	Vegetative Growth


R100	Other:



	Photographic Record

U1	Film/Digital Photograpy


U2	Video
U2	Video


U100	Other:

*Mark all items with the appropriate code on the roof plan grid. Keep copies of inspection forms and photographic or other evidence with the Roof Historical Record.

2002O Residential Roof Inspection Form w Midwest Roofing Contractors Association w 800/497-6722 w www.mrca.org

Page 5

Understanding Roof Inspection

What is the purpose of the Roof Inspection Form?

The Roof Inspection Form is designed to systematically assess the condition of a residential roof. It serves as a detailed record of the roof's current state, including any previous maintenance or repairs, and helps identify potential issues that may require immediate attention. This form is essential for homeowners, property managers, and roofing contractors to ensure the longevity and safety of the roofing structure.

What information is required to complete the Roof Inspection Form?

To fill out the Roof Inspection Form, you will need to provide various details, including:

Inspection date and inspector's name
Structure information such as ID, purpose, and type (single-family, multi-family, etc.)
Contact information for the owner or manager
Roofing company details
A brief history of previous maintenance and repairs
Details about any changes to the building or roof since the last inspection
Information on any leaks or emergency repairs performed

Completing this form accurately is crucial for effective roof management.

How often should a roof inspection be conducted?

It is generally recommended to conduct roof inspections at least once a year. However, inspections should also be performed after significant weather events, such as heavy rain, snow, or strong winds. Regular inspections help catch minor issues before they develop into major problems, ultimately saving time and money.

What are the different condition ratings on the form?

The Roof Inspection Form uses a simple three-tier rating system to assess the condition of various roof components:

Good (G): No action needed.
Fair (F): Monitor periodically for potential issues.
Poor (P): Immediate action required to address significant problems.

This rating system allows for quick identification of areas that may need attention.

What should I do if the inspection reveals issues?

If the inspection identifies any issues, especially those rated as "Poor," it is essential to take prompt action. This may involve contacting a roofing contractor for repairs or maintenance. Addressing problems quickly can prevent further damage and extend the life of your roof.

Can I perform the roof inspection myself?

While homeowners can conduct basic visual inspections, it is often best to hire a professional roofing contractor for a thorough assessment. Professionals have the training and experience to identify issues that may not be visible to the untrained eye. They can also provide recommendations for repairs and maintenance based on their findings.

How should I keep records of roof inspections?

It is crucial to maintain detailed records of all roof inspections, including completed forms and any photographic evidence. These records should be stored in a safe place and easily accessible for future reference. Keeping a historical record helps track the roof's condition over time and aids in decision-making regarding repairs or replacements.

How to Use Roof Inspection

Completing the Roof Inspection form is an important step in ensuring the integrity and safety of a structure's roofing system. After filling out the form, you will have a comprehensive record that can assist in future inspections, maintenance, and repairs. Follow these steps to accurately complete the form.

Inspection Date: Enter the date when the inspection is conducted.
Inspector: Fill in the name of the person performing the inspection.
Structure Information: Provide details such as Structure ID, purpose (Used For), Job Number, Year Roof Applied, and a brief description of the structure.
Building Type: Select the appropriate type from the options: Single-family, Apartments, Multi-family, or Other.
Resident Key Contact Name: Enter the name of the primary contact for the residence.
Owner/Manager Contact: If different from the resident key contact, provide the name of the owner or manager.
Structure Address: Fill in the complete address of the structure, including city, state, and zip code.
Owner/Manager Phone: Provide a contact number for the owner or manager.
Owner/Manager E-Mail: Enter the email address for the owner or manager.
Roofing Company Contact Information: Fill out the roofing contractor’s company name, address, contact person, city/state/zip, phone number, and email.
Previous Maintenance and Repair Work: Briefly describe any maintenance or repairs, including dates and who performed the work.
Date of Last Inspection: Indicate when the last inspection took place.
Roof Guarantee: State whether the roof is guaranteed and attach a copy of the guarantee if applicable.
Occupancy Changes: Note if the occupancy or use of the building has changed since the last inspection.
Changes to Roof: Indicate if there have been any changes, additions, or new penetrations made to the roof since the last inspection.
Leakage: Specify if there has been leakage and describe the conditions (light rain, heavy rain, wind, etc.).
Emergency Repairs: Indicate if any emergency repairs were performed and provide a description.
Code Condition: For each location listed (Interior Roof Deck, Walls, Exterior Walls, etc.), mark the condition as Good, Fair, or Poor and describe the action taken.
Photographic Record: Note if any photographs or videos were taken during the inspection.

Once the form is filled out, ensure to keep a copy for your records and attach any relevant photographic evidence. This comprehensive documentation will be invaluable for ongoing maintenance and future inspections.