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The Notarized Odometer Statement form plays a crucial role in the buying and selling of vehicles, ensuring transparency and trust in the transaction process. When a vehicle changes hands, the odometer reading must be accurately documented to prevent fraud and protect both the buyer and seller. This form includes essential details such as the vehicle's make, model, year, and Vehicle Identification Number (VIN), alongside the recorded mileage at the time of sale. It also requires the notarization of the owner's signature, confirming their identity and the validity of the mileage disclosure. By having a notary public verify the information, the form adds an extra layer of security, making it a vital document in the automotive marketplace. Not only does this protect the interests of the parties involved, but it also helps maintain the integrity of vehicle history records. As you navigate the complexities of vehicle transactions, understanding the importance and proper use of the Notarized Odometer Statement form becomes essential for a smooth and legally sound experience.

Common mistakes

  1. Incomplete Information: One of the most common mistakes is leaving blank spaces in the form. Every field should be filled out completely, including the owner's name, vehicle details, and the notary's information.

  2. Incorrect Mileage Entry: Individuals sometimes miswrite the odometer reading. It is crucial to double-check the mileage before submitting the form to ensure accuracy.

  3. Omitting the VIN: The Vehicle Identification Number (VIN) is essential for identifying the vehicle. Failing to include it can lead to complications in the transfer of ownership.

  4. Wrong Date Format: The date must be entered in a specific format. Not adhering to the expected date format can cause confusion and delays in processing the document.

  5. Notary Signature Issues: The notary's signature must match the name printed on the form. Any discrepancies may render the document invalid.

  6. Missing Notary Seal: A notary public must affix their official seal to the document. Without this seal, the notarization is incomplete.

  7. Failure to Verify Identity: The notary must verify the identity of the person signing the document. If this step is skipped, the notarization may be challenged.

  8. Not Keeping Copies: Individuals often forget to make copies of the completed form. Retaining a copy is vital for personal records and future reference.

  9. Ignoring State-Specific Requirements: Each state may have unique requirements for notarized documents. Ignoring these can lead to rejection of the form.

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Key takeaways

When filling out and using the Notarized Odometer Statement form, it is essential to understand the following key points:

  • Purpose: The form serves to document the mileage of a vehicle at the time of sale or transfer, ensuring transparency and preventing fraud.
  • Notary Requirement: A Notary Public must verify the information provided on the form, confirming the identity of the person signing it.
  • Accurate Information: Fill in the vehicle's mileage accurately to avoid legal issues or disputes in the future.
  • Vehicle Details: Include the year, make, model, and Vehicle Identification Number (VIN) of the vehicle to ensure clarity.
  • Owner's Signature: The registered owner must personally sign the form in the presence of the Notary Public.
  • Date of Signing: Clearly indicate the date when the form is signed to establish a timeline for the transaction.
  • Notary's Commission: The Notary Public must include their commission expiration date, which validates their authority to notarize the document.
  • Record Keeping: Keep a copy of the completed form for your records, as it serves as proof of the odometer reading at the time of sale.
  • State Regulations: Be aware that different states may have specific requirements regarding odometer disclosure; check local laws if needed.
  • Legal Implications: Falsifying information on the form can lead to legal consequences, including fines or penalties.

Understanding these key points will help ensure that the Notarized Odometer Statement is filled out correctly and used effectively in your vehicle transaction.

Notarized Odometer Statement Example

ODOMETER DISCLOSURE STATEMENT

I, ____________________________, a Notary Public in the state of ______________________,

in the county of _________________, have personally verified the mileage of _______________

(miles) on this__________ (year) ________________ (make) _________________ (model)

_____________________________ (VIN) belonging to ____________________________ on

this _______ day of _____________, 2015. _______________________________, owner,

personally appeared and proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to within this instrument.

__________________________________

___________________

Registered Owner

Date

S

 

E

________________________________

 

Notary Public

A

 

 

My commission expires on ____________________

L

 

Understanding Notarized Odometer Statement

What is a Notarized Odometer Statement?

A Notarized Odometer Statement is a legal document that certifies the mileage of a vehicle at the time of sale. This form is typically used in transactions involving the transfer of vehicle ownership. It helps prevent fraud by ensuring that the mileage reported is accurate and verified by a notary public.

Why do I need a Notarized Odometer Statement?

This statement is often required by law when selling or transferring a vehicle. It provides a record of the vehicle's mileage, which can protect both the buyer and seller. By having the statement notarized, it adds an extra layer of authenticity and legal standing to the document.

Who can complete a Notarized Odometer Statement?

The statement can be completed by the vehicle owner or seller. However, it must be notarized by a licensed notary public. The notary will verify the identity of the person signing the document and ensure that the information provided is accurate.

What information is required on the Notarized Odometer Statement?

The following information is typically required:

  • The name of the notary public
  • The state and county where the notarization takes place
  • The mileage of the vehicle
  • The year, make, and model of the vehicle
  • The Vehicle Identification Number (VIN)
  • The name of the registered owner
  • The date of the notarization

How do I get a Notarized Odometer Statement?

To obtain a Notarized Odometer Statement, follow these steps:

  1. Complete the form with the required information about the vehicle and its owner.
  2. Find a licensed notary public. This can often be done at banks, law offices, or dedicated notary services.
  3. Schedule a meeting with the notary to have the document signed and notarized.

Is there a fee for notarizing the Odometer Statement?

Yes, most notaries charge a fee for their services. The cost can vary depending on the notary's location and the complexity of the document. It's advisable to inquire about the fee before your appointment.

What happens if I do not provide a Notarized Odometer Statement?

Failing to provide a Notarized Odometer Statement when required can lead to complications in the vehicle transfer process. The buyer may face difficulties registering the vehicle, and the seller could be held liable for any discrepancies in mileage. In some states, it may even result in legal penalties.

How to Use Notarized Odometer Statement

Once you have gathered the necessary information, you are ready to fill out the Notarized Odometer Statement form. This document is essential for ensuring accurate mileage disclosure during vehicle transactions. Follow the steps below to complete the form correctly.

  1. Begin by writing your full name in the first blank space provided at the top of the form.
  2. In the second blank, indicate the state where you are serving as a Notary Public.
  3. Next, fill in the county where you are located in the designated space.
  4. Record the verified mileage of the vehicle in the space labeled "_____________ (miles)."
  5. In the next blank, enter the year of the vehicle.
  6. Provide the make of the vehicle in the following space.
  7. Then, specify the model of the vehicle.
  8. In the next blank, write the Vehicle Identification Number (VIN).
  9. Identify the owner of the vehicle by writing their full name in the space labeled "____________________________."
  10. Fill in the date on which you are completing the statement in the format "______ day of _____________, 2015."
  11. Have the registered owner personally appear before you and confirm their identity.
  12. Once verified, the registered owner should sign their name in the space labeled "__________________________________."
  13. Finally, sign and date the form as the Notary Public in the designated area, and indicate when your commission expires.