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The DA Form 638 serves as a vital tool in recognizing the exemplary service and achievements of individuals within the military. This form is primarily used to recommend individuals for various awards and decorations, reflecting their dedication, valor, and contributions to their respective branches of service. It encompasses essential details such as the soldier's name, rank, organization, and the specific reasons for the award. The form also includes sections for the recommender to provide justification and a proposed citation, emphasizing the meritorious acts that warrant recognition. Furthermore, it adheres to the guidelines set forth in Army Regulation 600-8-22, ensuring that all nominations are processed in accordance with established military standards. Privacy considerations are paramount, as the form contains personally identifiable information, which is disclosed voluntarily but may delay processing if not provided. Ultimately, the DA Form 638 plays a crucial role in maintaining the integrity of the military awards process, serving as a formal acknowledgment of the sacrifices and commitments made by service members.
Common mistakes
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Not providing complete personal information, such as the full name, rank, and SSN, can lead to delays in processing.
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Failing to specify the reason for the award clearly can result in confusion or rejection of the application.
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Omitting the period of award dates can hinder the evaluation of the nomination.
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Inaccurate or incomplete achievements listed in the justification section may weaken the case for the award.
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Not including a proposed presentation date can cause scheduling issues for the award ceremony.
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Using ambiguous language in the citation can lead to misunderstandings about the actions being recognized.
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Neglecting to include previous awards can overlook the recipient's accomplishments and context.
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Forgetting to sign the form can result in automatic disqualification of the application.
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Not checking for errors or typos can undermine the professionalism of the submission.
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Failing to follow the submission guidelines outlined in AR 600-8-22 may lead to processing delays or rejections.
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Key takeaways
Filling out the DA 638 form correctly is crucial for ensuring that awards and decorations are processed efficiently. Here are key takeaways to guide you through the process:
- Understand the Purpose: The DA 638 form is used to recommend individuals for awards and decorations, recording all necessary information for processing.
- Privacy Matters: Be aware of the Privacy Act implications. Personal information is voluntary, but omitting it may delay your application.
- Accurate Information: Ensure that all data, including names, ranks, and service details, are accurate to avoid processing issues.
- Provide Justification: Use specific bullet points to detail the achievements or acts of merit that warrant the award. Clarity and detail matter.
- Check Award Eligibility: Confirm that the individual is eligible for the award according to AR 600-8-22 before submitting the form.
- Signature Requirement: Obtain necessary signatures from recommenders and approving authorities to validate the application.
- Submission Timeliness: Submit the form promptly to ensure timely processing of the award, especially if it is for a special occasion.
- Interim and Posthumous Awards: Indicate if the award is interim or posthumous. This information is critical for proper processing.
- Review Before Submission: Always double-check the form for completeness and accuracy before submitting it to the appropriate authority.
Da 638 Example
Understanding Da 638
What is the purpose of the DA 638 form?
The DA 638 form is used to recommend individuals for military awards and decorations. It serves several purposes, including recording final actions and maintaining individual award case files. The form is essential for documenting achievements and justifying the recognition of service members.
Who is eligible to be nominated using the DA 638 form?
Any service member who meets the criteria outlined in Army Regulation 600-8-22 is eligible for nomination. This includes individuals who have demonstrated exceptional service, valor, or heroism. The form can also be used for posthumous awards, provided the necessary information is included.
What information is required to complete the DA 638 form?
To complete the DA 638 form, the following information is needed:
- Name (Last, First, Middle Initial)
- Rank
- Social Security Number (SSN)
- Organization and branch of service
- Reason for the award and period of service
- Details of previous awards
- Justification for the award, including specific examples of achievements
Providing accurate and comprehensive information is crucial for timely processing.
How does the approval process work for a DA 638 submission?
The approval process involves multiple levels of review. Initially, the recommender submits the form to an intermediate authority for evaluation. This authority can approve, disapprove, or recommend an upgrade or downgrade of the award. After the intermediate authority's review, the final decision rests with the approval authority. Each step requires signatures and dates to ensure proper documentation.
What happens if I do not provide all required information on the DA 638 form?
Failure to provide complete and accurate information can lead to delays in processing the application. The form includes a privacy statement indicating that while disclosure of personally identifiable information is voluntary, incomplete submissions may hinder the approval process. It is vital to ensure that all sections are filled out thoroughly to avoid complications.
How to Use Da 638
Completing the DA Form 638 is essential for nominating individuals for military awards and decorations. Properly filling out this form ensures that the nomination process runs smoothly and efficiently. Below are the steps to guide you through the process.
- Begin by entering the soldier's name in the format of Last, First, Middle Initial in section 1.
- Provide the date in the format YYYYMMDD in section 3.
- Fill in the soldier's rank in section 5.
- Enter the soldier's Social Security Number (SSN) in section 6.
- Specify the organization in section 7.
- Indicate the soldier's branch of service in section 9.
- Document any previous awards in section 8.
- State the reason for the award in section 12.
- Indicate the period of award in section 11, with start and end dates.
- Complete sections 12a to 12c regarding the award's interim and posthumous status.
- Fill out the proposed presentation date in section 13, if applicable.
- In Part II, provide the recommender's name, title/position, address, rank, and signature.
- Detail the achievements in Part III. Use bullet points to outline specific acts or services.
- Draft a proposed citation in section 21.
- In Part IV, fill out the intermediate authority sections, including signatures and dates for approval or disapproval.
- Complete Part V with the orders data, including issuing HQ and approved award details.