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The DA Form 1380, officially titled the Army Reserve Record of Individual Performance of Reserve Duty Training, serves a crucial role in documenting the performance of reserve duty training for soldiers. This form is essential for tracking various training activities, including those conducted outside regular Inactive Duty Training (IDT) assemblies. It captures important details such as the soldier's name, assigned organization, and the specific duties performed during the training period. The form must be prepared by the end of each duty month and submitted to the appropriate pay channels or the Army Human Resources Command (AHRC) for non-paid inactive duty training. Each entry includes the dates of training, hours spent, and the nature of the duties performed, ensuring accurate reporting of retirement points earned. Additionally, the form outlines the responsibilities of different personnel involved in its preparation, from commanding officers to designated military representatives. Understanding how to correctly complete the DA Form 1380 is vital for soldiers to receive proper credit for their training efforts and maintain accurate records within the Army's systems.

Common mistakes

  1. Incomplete Information: One common mistake is failing to fill out all required fields. Each section of the DA Form 1380 is crucial for processing. Missing details such as the date, name, or assigned organization can lead to delays or rejections.

  2. Incorrect Dates: Entering the wrong dates for the duty performed is another frequent error. Ensure that the dates reflect the actual days of training or duty. This mistake can affect retirement points and overall record accuracy.

  3. Improper Signature: The form must be signed by the appropriate officer. Failing to obtain the correct signature can invalidate the form. Always verify that the officer's name, grade, and position are clearly typed and match the signature.

  4. Misclassification of Duties: It’s essential to check the correct box for the type of duty performed. Misclassifying duties can lead to incorrect retirement points being awarded. Review the training categories carefully before submission.

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Key takeaways

When filling out and using the DA Form 1380, it's crucial to keep a few key points in mind to ensure accuracy and compliance. Here are four essential takeaways:

  • Timeliness is Critical: Complete the DA Form 1380 by the last day of each duty month. This ensures that records are submitted on time for both paid and non-paid inactive duty training.
  • Know Who Prepares the Form: Different individuals are responsible for preparing the form depending on the type of training. This could be the chief of the proponent agency, a designated military representative, or the commanding officer of the unit of attachment.
  • Be Thorough in Reporting: In Item 9, accurately indicate the type of duty performed and cite the appropriate documentary authority. If multiple periods of duty are covered, provide detailed information for each day.
  • Ensure Proper Submission: After validation by DFAS or AHRC, make sure the form is filed correctly and submitted to the Soldier's records. This is essential for maintaining accurate retirement points.

Da 1380 Example

Understanding Da 1380

What is the purpose of the DA Form 1380?

The DA Form 1380, also known as the Army Reserve Record of Individual Performance of Reserve Duty Training, serves to document the training and duties performed by soldiers in the Army Reserve. This form is essential for tracking training outside of regular Inactive Duty Training (IDT) and ensuring that soldiers receive appropriate retirement points for their service. It helps maintain accurate records for both pay and non-paid training activities.

Who is responsible for preparing the DA Form 1380?

Preparation of the DA Form 1380 can fall to various individuals depending on the context of the training. Typically, the following personnel are responsible:

  • The chief of the proponent agency for approved training projects.
  • The designated military representative for attendance at conventions.
  • The commanding officer for training in an attached status.
  • The soldier for training with another service, who must then obtain the necessary signature.
  • Area commanders for other types of Reserve training.

Each of these roles ensures that the form is completed accurately and submitted in a timely manner.

What information is required on the DA Form 1380?

To complete the DA Form 1380, several key pieces of information must be provided. These include:

  1. The date and anniversary year ending date.
  2. The soldier's full name and assigned organization.
  3. Details of the duties performed, including dates, hours, and nature of the training.
  4. The signature of an officer who can verify the duties performed.

This information ensures that the form accurately reflects the soldier's activities and supports their eligibility for retirement points.

When should the DA Form 1380 be submitted?

The DA Form 1380 should be prepared by the last day of each duty month. It must then be submitted to the appropriate pay channel or to the Army Human Resources Command (AHRC) for non-paid inactive duty training. Timely submission is crucial to ensure that soldiers receive credit for their training and duties.

What happens after the DA Form 1380 is submitted?

After submission, the DA Form 1380 undergoes validation by either the Defense Finance and Accounting Service (DFAS) for paid duties or AHRC for non-paid duties. Once validated, the appropriate retirement points are awarded. Units are then responsible for annotating this information on the form and ensuring it is filed correctly according to Army regulations.

Where can I find more information about the DA Form 1380?

For more detailed information regarding the DA Form 1380, including instructions and guidelines, refer to Army Regulation 140-185. This regulation outlines the proper procedures for documenting Reserve duty training and provides additional context for completing the form accurately.

How to Use Da 1380

Completing the DA Form 1380 is essential for documenting an individual's performance of reserve duty training. This form must be filled out accurately and submitted on time to ensure proper credit for training and retirement points. Follow these steps carefully to complete the form correctly.

  1. Begin by entering the date in the first box at the top of the form.
  2. In the second box, provide the reporting agency name and its ZIP code.
  3. Next, indicate the anniversary year ending date in the third box (MM/DD format).
  4. In the fourth box, fill in the complete designation and address of the records manager along with their ZIP code.
  5. Enter the individual's last name, first name, and middle initial in the designated fields.
  6. Provide the individual's grade and branch in the appropriate sections.
  7. Check the box that applies to the type of duties performed in section 9.
  8. In column a, list the date (day, month, year) for each duty day.
  9. In column b, indicate the total hours worked for each duty day.
  10. In column c, enter the Paid (P) or Non-Paid (N) code along with the corresponding retirement point credits.
  11. In column d, describe the location and the nature of duties, training, or instruction performed.
  12. Type the name, grade, and position of the officer who can verify the duties performed.
  13. Have the verifying officer sign the form in the designated area.
  14. Ensure that the form is submitted to the appropriate pay channel or the Army Human Resources Command (AHRC) by the last day of the duty month.
  15. After validation by DFAS or AHRC, annotate item 12 and file the form according to AR 25-400-2.

Once you have completed these steps, review the form for accuracy and clarity before submission. Timely and precise submission is crucial for ensuring that all training and retirement points are properly credited.