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The DA Form 2062, commonly known as the Hand Receipt, plays a crucial role in the management and accountability of government property within the U.S. Army. This form is utilized to document the transfer of items from one individual or entity to another, ensuring that all parties involved maintain accurate records of the items in their possession. It includes essential details such as the hand receipt number, stock number, and descriptions of the end items being transferred. Additionally, the form requires the quantity of items, which helps in tracking inventory effectively. Specific sections of the form cater to different scenarios, such as when it is used as a hand receipt for quarters furniture or when it serves as an annex for components. Each of these uses has unique requirements, such as entering condition codes or accounting requirements codes. Understanding the structure and purpose of the DA Form 2062 is vital for personnel responsible for property accountability, as it supports compliance with Army regulations and promotes efficient logistics management.

Common mistakes

  1. Neglecting to include the hand receipt annex number: This number is essential for tracking and accountability. Without it, the hand receipt may be considered incomplete.

  2. Failing to accurately describe the end item: A clear and precise description is vital. Vague descriptions can lead to confusion and mismanagement of items.

  3. Incorrectly entering the quantity: Double-check the quantity of items listed. Mistakes here can result in discrepancies during audits or inspections.

  4. Forgetting to sign and date the form: A signature and date are crucial for validating the hand receipt. Omitting these can cause issues in accountability.

  5. Using outdated versions of the form: Ensure that you are using the most current version of the DA Form 2062. Older versions may not meet current requirements.

  6. Not specifying the correct accounting requirements code (ARC): This code helps in categorizing the items correctly. Incorrect codes can lead to misallocation of resources.

  7. Overlooking condition codes for furniture: When filling out a hand receipt for quarters furniture, condition codes must be included to indicate the state of the items.

  8. Failing to keep a copy of the completed form: Retaining a copy is important for your records and can serve as proof of accountability if needed in the future.

  9. Ignoring the proponent agency information: Ensure that the proponent agency (ODCSLOG) is noted correctly. This information is necessary for proper processing.

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Key takeaways

Filling out and using the DA Form 2062, commonly known as the Hand Receipt, is essential for the proper management of government property. Here are key takeaways regarding this form:

  • Purpose of the Form: The DA Form 2062 serves to document the transfer and responsibility of government property between individuals or units.
  • Basic Information: The form requires essential details such as the hand receipt number, names of the parties involved, and item descriptions.
  • End Item Information: Users must include the stock number, description, and quantity of each item being transferred.
  • Condition Codes: When the form is used for quarters furniture, it is necessary to enter the appropriate condition codes.
  • Accounting Requirements Code: If used as a receipt for components, the form must include the Accounting Requirements Code (ARC).
  • Proponent Agency: The Office of the Deputy Chief of Staff for Logistics (ODCSLOG) oversees the form's use and guidelines.
  • Obsolescence Notice: Users should note that the edition of January 1958 is obsolete, and the current edition is from January 1982.
  • Record Keeping: It is crucial to maintain accurate records of all transactions documented on the DA Form 2062 for accountability purposes.
  • Training and Familiarization: Personnel should receive training on how to properly fill out and use the form to ensure compliance with regulations.

Da Example

HAND RECEIPT/ANNEX NUMBER

 

FROM:

 

TO:

 

 

 

 

 

 

 

 

HAND RECEIPT

 

For use of this form, see DA PAM 710-2-1.

 

 

 

 

 

 

 

 

 

 

 

 

NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The Proponent agency is ODCSLOG.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FOR

 

END ITEM STOCK NUMBER

END ITEM DESCRIPTION

PUBLICATION NUMBER

 

 

 

PUBLICATION DATE

 

 

QUANTITY

 

 

ANNEX/CR

 

I

I

I

 

 

 

 

 

 

 

 

 

 

 

 

ONLY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STOCKNUMBER

 

 

ITEM DESCRIPTION

 

 

 

QTY

g.

 

QUANTITY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

*

SEC

UI

AUTH

 

 

 

 

 

 

 

 

 

 

a.

 

 

 

b.

A

 

B

C

D

 

E

F

 

 

 

 

 

c.

d.

e.

f.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

* WHEN USED AS A:

HAND RECEIPT, enter Hand Receipt Annex number

HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes

HAND RECEIPT ANNEX/COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC).

 

 

PAGE 1 OF 1 PAGES

DA FORM 2062, JAN 82

EDITION OF JAN 58 IS OBSOLETE

USAPPC V2.10

STOCKNUMBER

a.

ITEM DESCRIPTION

b.

*

c.

SEC d.

UI e.

QTY

AUTH

f.

g.QUANTITY

A

B

C

D

E

F

 

 

 

 

 

 

Reverse of DA FORM 2062

USAPPC V2.10

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Understanding Da

What is a DA Form 2062?

The DA Form 2062, also known as the Hand Receipt, is a document used by the U.S. Army to account for property and equipment. This form helps ensure that items are properly tracked and managed, allowing for accountability within military units. It serves as a record of items issued to an individual or unit, detailing their condition and quantity.

When should I use the DA Form 2062?

The DA Form 2062 should be used in various situations, including:

  • When issuing equipment to personnel or units.
  • When transferring property between units.
  • When conducting inventories of military property.

Using this form helps maintain an accurate record of all items, which is essential for effective logistics and management.

What information is required on the DA Form 2062?

To complete the DA Form 2062, you will need to provide several key pieces of information:

  1. Hand Receipt/Annex Number: This identifies the specific transaction.
  2. From/To: Indicate who the property is being issued from and to.
  3. Stock Number: The unique identifier for each item.
  4. Item Description: A brief description of the item.
  5. Quantity: The number of items being issued.
  6. Condition Codes: If applicable, this indicates the condition of the items.

Providing complete and accurate information is crucial for proper record-keeping.

How do I fill out the DA Form 2062?

Filling out the DA Form 2062 involves several steps:

  1. Start by entering the Hand Receipt/Annex Number at the top of the form.
  2. Fill in the "From" and "To" sections with the appropriate names or unit designations.
  3. List each item by its Stock Number and provide a brief Item Description.
  4. Indicate the Quantity for each item being issued.
  5. If necessary, include Condition Codes to describe the state of the items.

Make sure to double-check all entries for accuracy before submitting the form.

What are the different types of hand receipts?

There are several types of hand receipts, each serving a specific purpose:

  • Standard Hand Receipt: Used for general property issuance.
  • Hand Receipt for Quarters Furniture: Specifically for items related to living quarters.
  • Hand Receipt Annex/Components Receipt: Used for tracking components of larger systems.

Choosing the correct type ensures that the appropriate accounting and tracking measures are in place.

What should I do if I lose a DA Form 2062?

If a DA Form 2062 is lost, it is important to take action quickly. Notify your supervisor or the property book officer immediately. They can guide you on the necessary steps to document the loss and may require you to fill out a replacement form. Keeping accurate records is vital, so addressing the loss promptly helps maintain accountability.

Where can I obtain a DA Form 2062?

The DA Form 2062 can be obtained from various sources, including:

  • The Army Publishing Directorate website, where forms are available for download.
  • Your unit's administrative office, which should have printed copies on hand.
  • Military supply channels that provide forms as part of logistics support.

Always ensure you are using the most current version of the form to comply with regulations.

How to Use Da

Filling out the DA form requires careful attention to detail. Each section must be completed accurately to ensure proper documentation and accountability. Follow these steps to complete the form correctly.

  1. Begin by entering the Hand Receipt/Annex Number at the top of the form.
  2. In the FROM section, provide the name of the individual or unit issuing the hand receipt.
  3. In the TO section, fill in the name of the individual or unit receiving the items.
  4. Next, enter the Hand Receipt Number in the designated field.
  5. For the End Item Stock Number, input the relevant stock number associated with the items.
  6. In the End Item Description field, provide a clear description of the items being received.
  7. Fill in the Publication Number and Publication Date as required.
  8. Enter the Quantity of items being received in the appropriate section.
  9. If applicable, specify the Annex/CR only if it is relevant to your transaction.
  10. For additional details, complete the sections labeled SEC, UI, and AUTH as necessary.
  11. Finally, review the form for accuracy before submitting it.

After completing the form, ensure that all parties involved have a copy for their records. This will help maintain accountability and streamline future transactions.