Printable CDC U.S. Standard Certificate of Live Birth Template
The CDC U.S. Standard Certificate of Live Birth form plays a crucial role in documenting the birth of a child in the United States. This essential document captures vital information, such as the baby's name, date of birth, time of birth, and place of birth, ensuring that each birth is officially recognized. Parents must provide details about themselves, including their names, addresses, and places of birth, which helps establish the child's identity and lineage. The form also includes information about the attending physician or midwife, who certifies the birth, adding an important layer of authenticity. Additionally, the certificate records the baby's sex, race, and ethnicity, reflecting the diverse fabric of American society. By standardizing the information collected, this form facilitates the accurate tracking of birth statistics, which can influence public health policies and programs. Understanding the importance of this document not only aids parents in navigating the birth registration process but also highlights its significance in the broader context of health data collection and demographic analysis.
Common mistakes
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Failing to provide the full name of the child. This can lead to complications in legal documentation.
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Incorrectly entering the date of birth. Ensure that the month, day, and year are accurate.
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Omitting the parents' information. Both parents’ names should be included, even if they are not married.
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Using nicknames instead of legal names. Always use the names as they appear on official documents.
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Not indicating the place of birth correctly. This includes the city, county, and state.
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Failing to sign the form. The signature of at least one parent is required.
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Leaving blank fields. All sections must be filled out completely, unless otherwise specified.
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Providing inaccurate information about the parents’ marital status. This can affect the child’s legal status.
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Not double-checking for spelling errors. Small mistakes can lead to significant issues later.
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Submitting the form without reviewing the instructions. Familiarity with the guidelines can prevent errors.
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Blank Bill of Lading - The form aids in defining the shipping costs and payment terms.
Key takeaways
When filling out and using the CDC U.S. Standard Certificate of Live Birth form, keep these key takeaways in mind:
- Accurate Information is Crucial: Ensure that all details, such as the baby's name, date of birth, and parents' information, are filled in accurately to avoid any legal complications later.
- Complete All Sections: Every section of the form must be completed. Incomplete forms may delay the issuance of the birth certificate.
- Use Legible Writing: If you are filling out the form by hand, use clear and legible handwriting. This helps prevent misinterpretation of the information provided.
- Submit on Time: Submit the completed form to the appropriate state office as soon as possible after the birth. Timely submission is important for obtaining the birth certificate without delays.
- Keep Copies: Retain a copy of the completed form for your records. This can be useful for future reference and verification.
CDC U.S. Standard Certificate of Live Birth Example
U.S. STANDARD CERTIFICATE OF LIVE BIRTH
LOCAL FILE NO. |
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BIRTH NUMBER: |
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C H I L D |
1. CHILD’S NAME (First, Middle, Last, Suffix) |
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2. TIME OF BIRTH |
3. SEX |
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4. DATE OF BIRTH (Mo/Day/Yr) |
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(24 hr) |
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5. FACILITY NAME (If not institution, give street and number) |
6. CITY, TOWN, OR LOCATION OF BIRTH |
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7. COUNTY OF BIRTH |
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8b. DATE OF BIRTH (Mo/Day/Yr) |
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M O T H E R |
8a. MOTHER’S CURRENT LEGAL NAME (First, Middle, Last, Suffix) |
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8c. MOTHER’S NAME PRIOR TO FIRST MARRIAGE (First, Middle, Last, Suffix)
8d. BIRTHPLACE (State, Territory, or Foreign Country)
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9a. RESIDENCE OF |
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9b. COUNTY |
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9c. CITY, TOWN, OR LOCATION |
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9d. STREET AND NUMBER |
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9e. APT. |
NO. |
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9f. ZIP CODE |
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9g. INSIDE CITY |
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LIMITS? |
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□ Yes □ No |
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F A T H E R |
10a. FATHER’S CURRENT LEGAL NAME (First, Middle, Last, Suffix) |
10b. DATE OF BIRTH (Mo/Day/Yr) |
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10c. BIRTHPLACE (State, Territory, or Foreign Country) |
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CERTIFIER |
11. CERTIFIER’S NAME: _______________________________________________ |
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12. DATE CERTIFIED |
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13. DATE FILED BY REGISTRAR |
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TITLE: □ MD □ DO □ HOSPITAL ADMIN. □ CNM/CM □ OTHER MIDWIFE |
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______/ ______ / __________ |
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______/ ______ / __________ |
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□ OTHER (Specify)_____________________________ |
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MM |
DD |
YYYY |
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MM DD |
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YYYY |
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INFORMATION FOR ADMINISTRATIVE |
USE |
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M O T H E R |
14. MOTHER’S MAILING ADDRESS: |
9 Same as residence, or: State: |
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City, Town, or Location: |
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Street & Number: |
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Apartment No.: |
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Zip Code: |
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15. MOTHER MARRIED? (At birth, conception, or any time between) |
□ Yes |
□ No |
16. SOCIAL SECURITY NUMBER REQUESTED |
17. FACILITY ID. (NPI) |
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IF NO, HAS PATERNITY ACKNOWLEDGEMENT BEEN SIGNED IN THE HOSPITAL? □ Yes |
□ No |
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FOR CHILD? |
□ Yes |
□ No |
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18. MOTHER’S SOCIAL SECURITY NUMBER: |
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19. FATHER’S SOCIAL SECURITY NUMBER: |
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INFORMATION FOR MEDICAL AND HEALTH PURPOSES ONLY |
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M O T H E R
F A T H E R
Mother’s Name ________________ |
Mother’s Medical Record No. _________________________ |
20. MOTHER’S EDUCATION (Check the |
21. MOTHER OF HISPANIC ORIGIN? (Check |
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box that best describes the highest |
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the box that best describes whether the |
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degree or level of school completed at |
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mother is Spanish/Hispanic/Latina. Check the |
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the time of delivery) |
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“No” box if mother is not Spanish/Hispanic/Latina) |
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8th grade or less |
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No, not Spanish/Hispanic/Latina |
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□ Yes, Mexican, Mexican American, Chicana |
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9th - 12th grade, no diploma |
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Yes, Puerto Rican |
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High school graduate or GED |
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completed |
Yes, Cuban |
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Some college credit but no degree |
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Yes, other Spanish/Hispanic/Latina |
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□ Associate degree (e.g., AA, AS) |
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(Specify)_____________________________ |
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□Bachelor’s degree (e.g., BA, AB, BS)
□Master’s degree (e.g., MA, MS, MEng, MEd, MSW, MBA)
□Doctorate (e.g., PhD, EdD) or Professional degree (e.g., MD, DDS, DVM, LLB, JD)
23. FATHER’S EDUCATION (Check the |
24. FATHER OF HISPANIC ORIGIN? (Check |
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box that best describes the highest |
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the box that best describes whether the |
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degree or level of school completed at |
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father is Spanish/Hispanic/Latino. Check the |
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the time of delivery) |
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“No” box if father is not Spanish/Hispanic/Latino) |
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8th grade or less |
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No, not Spanish/Hispanic/Latino |
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□ Yes, Mexican, Mexican American, Chicano |
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9th - 12th grade, no diploma |
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Yes, Puerto Rican |
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High school graduate or GED |
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completed |
Yes, Cuban |
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Some college credit but no degree |
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Yes, other Spanish/Hispanic/Latino |
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□ Associate degree (e.g., AA, AS) |
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(Specify)_____________________________ |
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□Bachelor’s degree (e.g., BA, AB, BS)
□Master’s degree (e.g., MA, MS, MEng, MEd, MSW, MBA)
□Doctorate (e.g., PhD, EdD) or Professional degree (e.g., MD, DDS, DVM, LLB, JD)
22.MOTHER’S RACE (Check one or more races to indicate what the mother considers herself to be)
□White
□Black or African American
□American Indian or Alaska Native
(Name of the enrolled or principal tribe)________________
□Asian Indian
□Chinese
□Filipino
□Japanese
□Korean
□Vietnamese
□Other Asian (Specify)______________________________
□Native Hawaiian
□Guamanian or Chamorro
□Samoan
□Other Pacific Islander (Specify)______________________
□Other (Specify)___________________________________
25.FATHER’S RACE (Check one or more races to indicate what the father considers himself to be)
□White
□Black or African American
□American Indian or Alaska Native
(Name of the enrolled or principal tribe)________________
□Asian Indian
□Chinese
□Filipino
□Japanese
□Korean
□Vietnamese
□Other Asian (Specify)______________________________
□Native Hawaiian
□Guamanian or Chamorro
□Samoan
□Other Pacific Islander (Specify)______________________
□Other (Specify)___________________________________
26. PLACE WHERE BIRTH OCCURRED (Check one) |
27. ATTENDANT’S NAME, TITLE, AND NPI |
28. MOTHER TRANSFERRED FOR MATERNAL |
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□ Hospital |
NAME: _______________________ NPI:_______ |
MEDICAL OR FETAL INDICATIONS FOR |
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□ Freestanding birthing center |
DELIVERY? □ Yes □ No |
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IF YES, ENTER NAME OF FACILITY MOTHER |
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□ Home Birth: Planned to deliver at home? 9 Yes 9 No |
TITLE: □ MD □ DO □ CNM/CM □ OTHER MIDWIFE |
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TRANSFERRED FROM: |
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□ Clinic/Doctor’s office |
□ OTHER (Specify)___________________ |
_______________________________________ |
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□ Other (Specify)_______________________ |
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REV. 11/2003
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MOTHER |
29a. DATE OF FIRST PRENATAL CARE VISIT |
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29b. DATE OF LAST PRENATAL CARE VISIT |
30. TOTAL NUMBER OF PRENATAL VISITS FOR THIS PREGNANCY |
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______ /________/ __________ □ No Prenatal Care |
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______ /________/ __________ |
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M M |
D D |
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YYYY |
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M M |
D D |
YYYY |
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_________________________ (If none, enter A0".) |
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31. MOTHER’S HEIGHT |
32. MOTHER’S |
PREPREGNANCY WEIGHT |
33. MOTHER’S WEIGHT |
AT DELIVERY |
34. DID MOTHER GET WIC FOOD FOR HERSELF |
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_______ (feet/inches) |
_________ (pounds) |
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_________ (pounds) |
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DURING THIS PREGNANCY? □ Yes □ No |
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35. NUMBER OF PREVIOUS |
36. NUMBER OF OTHER |
37. CIGARETTE SMOKING BEFORE AND DURING PREGNANCY |
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38. PRINCIPAL SOURCE OF |
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LIVE BIRTHS (Do not include |
PREGNANCY OUTCOMES |
For each time period, enter either the number of cigarettes or the |
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PAYMENT FOR THIS |
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this child) |
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(spontaneous or induced |
number of packs of cigarettes smoked. IF NONE, ENTER A0". |
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DELIVERY |
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losses or ectopic pregnancies) |
Average number of cigarettes or packs of cigarettes smoked per day. |
□ Private Insurance |
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35a. |
Now Living |
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35b. Now Dead |
36a. Other Outcomes |
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Number _____ |
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Number _____ |
Number _____ |
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# of cigarettes |
# of packs |
□ Medicaid |
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Three Months Before Pregnancy |
_________ |
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OR |
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□ |
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First Three Months of Pregnancy |
_________ |
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OR |
________ |
□ Other |
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□ None |
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□ None |
□ None |
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Second Three Months of Pregnancy _________ |
OR |
________ |
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(Specify) _______________ |
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Third Trimester of Pregnancy |
_________ |
OR |
________ |
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35c. DATE OF LAST LIVE BIRTH |
36b. DATE OF LAST OTHER |
39. DATE LAST NORMAL MENSES BEGAN |
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40. MOTHER’S MEDICAL RECORD NUMBER |
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_______/________ |
PREGNANCY OUTCOME |
______ /________/ __________ |
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MM |
Y Y Y Y |
_______/________ |
M M |
D D |
YYYY |
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MM |
Y Y Y Y |
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MEDICAL |
41. RISK FACTORS IN THIS PREGNANCY |
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43. OBSTETRIC PROCEDURES (Check all that apply) |
46. METHOD OF DELIVERY |
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(Check all that apply) |
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AND |
Diabetes |
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□ Cervical cerclage |
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A. Was delivery with forceps attempted but |
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HEALTH |
□ |
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Prepregnancy |
(Diagnosis prior to this pregnancy) |
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□ Tocolysis |
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unsuccessful? |
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□ |
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Gestational |
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(Diagnosis in this pregnancy) |
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External cephalic version: |
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□ Yes |
□ No |
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INFORMATION |
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B. Was delivery with vacuum extraction attempted |
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Hypertension |
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□ Successful |
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□ |
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Prepregnancy |
(Chronic) |
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□ Failed |
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but unsuccessful? |
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□ |
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Gestational |
(PIH, preeclampsia) |
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□ None of the above |
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□ Yes |
□ No |
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□ |
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Eclampsia |
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C. Fetal presentation at birth |
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□ Previous preterm birth |
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Cephalic |
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44. ONSET OF LABOR (Check all that apply) |
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Breech |
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□ Other previous poor pregnancy outcome (Includes |
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□ Premature Rupture of the Membranes (prolonged, ∃12 hrs.) |
□ |
Other |
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perinatal death, |
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D. Final route and method of delivery (Check one) |
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growth restricted birth) |
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□ Precipitous Labor (<3 hrs.) |
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□ Vaginal/Spontaneous |
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□ Pregnancy resulted from infertility |
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□ Prolonged Labor (∃ 20 hrs.) |
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□ Vaginal/Forceps |
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check all that apply: |
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□ Vaginal/Vacuum |
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□ |
□ None of the above |
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□ Cesarean |
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Intrauterine insemination |
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If cesarean, was a trial of labor attempted? |
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□ Assisted reproductive technology (e.g., in vitro |
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□ Yes |
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45. CHARACTERISTICS OF LABOR AND DELIVERY |
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fertilization (IVF), gamete intrafallopian |
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□ No |
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(Check all that |
apply) |
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transfer |
(GIFT)) |
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□ |
Induction of labor |
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47. MATERNAL MORBIDITY (Check all that apply) |
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□ Mother had a previous cesarean delivery |
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(Complications associated with labor and |
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Augmentation of labor |
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If yes, how many __________ |
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delivery) |
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□ |
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□ |
Maternal transfusion |
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□ None of the above |
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□ Steroids (glucocorticoids) for fetal lung maturation |
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□ Third or fourth degree perineal laceration |
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42. INFECTIONS PRESENT AND/OR TREATED |
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received by the mother prior to delivery |
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□ |
Ruptured uterus |
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DURING THIS |
PREGNANCY (Check all that apply) |
□ Antibiotics received by the mother during labor |
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Unplanned hysterectomy |
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□ Clinical chorioamnionitis diagnosed during labor or |
□ Admission to intensive care unit |
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□ |
Gonorrhea |
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maternal temperature >38°C (100.4°F) |
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□ Unplanned operating room procedure |
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NEWBORN
Mother’s Name ________________ |
Mother’s Medical Record No. ____________________ |
NEWBORN INFORMATION
48. NEWBORN MEDICAL RECORD NUMBER |
54. ABNORMAL CONDITIONS OF THE NEWBORN |
55. CONGENITAL ANOMALIES OF THE NEWBORN |
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(Check all that apply) |
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(Check all that apply) |
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49. BIRTHWEIGHT (grams preferred, specify unit) |
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Assisted ventilation required immediately |
Anencephaly |
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Meningomyelocele/Spina bifida |
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______________________ |
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following delivery |
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Cyanotic congenital heart disease |
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9 grams 9 lb/oz |
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Congenital diaphragmatic hernia |
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six hours |
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50. OBSTETRIC ESTIMATE OF GESTATION: |
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Gastroschisis |
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_________________ (completed weeks) |
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NICU admission |
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Limb reduction defect (excluding congenital |
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amputation and dwarfing syndromes) |
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Newborn given surfactant replacement |
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Cleft Palate alone |
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therapy |
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51. APGAR SCORE: |
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Down Syndrome |
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Score at 5 minutes:________________________ |
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Antibiotics received by the newborn for |
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Karyotype confirmed |
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If 5 minute score is less than 6, |
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Score at 10 minutes: _______________________ |
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suspected neonatal sepsis |
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Karyotype pending |
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Seizure or serious neurologic dysfunction |
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Karyotype confirmed |
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52. PLURALITY - Single, Twin, Triplet, etc. |
□ Significant birth injury (skeletal fracture(s), peripheral |
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Karyotype pending |
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(Specify)________________________ |
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injury, and/or soft tissue/solid organ hemorrhage |
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None of the anomalies listed above |
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which |
requires intervention) |
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53. IF NOT SINGLE BIRTH - Born First, Second, |
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Third, etc. (Specify) ________________ |
9 None of the above |
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56. WAS INFANT TRANSFERRED WITHIN 24 HOURS OF DELIVERY? 9 Yes 9 No |
57. IS INFANT LIVING AT TIME OF REPORT? |
58. IS THE INFANT BEING |
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IF YES, NAME OF FACILITY INFANT TRANSFERRED |
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□ Yes □ No □ Infant transferred, status unknown |
BREASTFED AT DISCHARGE? |
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TO:______________________________________________________ |
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□ Yes □ No |
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Rev. 11/2003
NOTE: This recommended standard birth certificate is the result of an extensive evaluation process. Information on the process and resulting recommendations as well as plans for future
activities is available on the Internet at: http://www.cdc.gov/nchs/vital_certs_rev.htm.
Understanding CDC U.S. Standard Certificate of Live Birth
What is the CDC U.S. Standard Certificate of Live Birth form?
The CDC U.S. Standard Certificate of Live Birth form is an official document used to record the birth of a child in the United States. It serves as a vital record and is utilized for various purposes, including obtaining a Social Security number, enrolling in school, and applying for government benefits. The form captures essential information about the child, parents, and the birth event.
Who is responsible for completing the Certificate of Live Birth?
The responsibility for completing the Certificate of Live Birth typically falls on the attending physician or midwife. They are required to provide accurate information regarding the birth. However, parents may also be involved in supplying details, particularly about the child and themselves. It is crucial that the information is filled out correctly to avoid issues later.
What information is included on the Certificate of Live Birth?
The Certificate of Live Birth includes a variety of information, such as:
- Child's name, date of birth, and place of birth
- Parent(s) names, addresses, and dates of birth
- Details of the birth, including time and method of delivery
- Information about the attending physician or midwife
This comprehensive data helps establish the identity and legal status of the newborn.
How is the Certificate of Live Birth submitted?
The completed Certificate of Live Birth must be submitted to the appropriate state vital records office. This is usually done by the attending physician or midwife within a specified timeframe after the birth. Each state has its own regulations regarding the submission process, so it is important to check local requirements.
What should I do if there is an error on the Certificate of Live Birth?
If an error is discovered on the Certificate of Live Birth, it is important to address it promptly. Parents or guardians should contact the state vital records office where the birth was registered. They will provide guidance on the process for correcting the information, which may involve submitting a request and providing supporting documentation.
Can I obtain a copy of the Certificate of Live Birth?
Yes, individuals can obtain copies of the Certificate of Live Birth. Typically, parents or legal guardians can request copies from the state vital records office. There may be a fee associated with obtaining certified copies, and identification may be required to verify the requestor's relationship to the child.
How does the Certificate of Live Birth differ from a birth certificate?
The Certificate of Live Birth is the original document that records the birth event, while a birth certificate is an official copy issued by the state. The birth certificate is often used for legal purposes, such as identification and citizenship verification. In essence, the Certificate of Live Birth is the source document from which the birth certificate is derived.
Why is the Certificate of Live Birth important?
The Certificate of Live Birth is vital for several reasons. It establishes the legal identity of the child and is essential for obtaining a Social Security number. Additionally, it is often required for enrollment in schools and for various government services. Maintaining accurate records is crucial for both individuals and public health tracking.
How to Use CDC U.S. Standard Certificate of Live Birth
Completing the CDC U.S. Standard Certificate of Live Birth form is an important step in registering a new birth. This document requires careful attention to detail, as it captures essential information about the newborn and their parents. Following the steps outlined below will help ensure that the form is filled out correctly.
- Begin by obtaining the official form, either online or from your healthcare provider.
- Enter the child's full name in the designated section. Ensure that the spelling is accurate.
- Fill in the date of birth, including the month, day, and year.
- Indicate the time of birth, specifying whether it is AM or PM.
- Provide the place of birth, including the city, county, and state.
- Complete the section for the mother's information, including her full name, date of birth, and place of birth.
- Next, fill in the father's information, if applicable. Include his full name, date of birth, and place of birth.
- Indicate the parents' marital status at the time of the child's birth.
- Provide any additional information requested, such as the mother's maiden name and the parents' addresses.
- Review all entries for accuracy and completeness before signing the form.
- Submit the completed form to the appropriate state or local vital records office as instructed.
After submitting the form, you may receive confirmation of the birth registration. It is essential to keep a copy of the submitted form for your records, as it will serve as an important legal document for the child in the future.