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The Bill of Lading with a Supplement form serves as a crucial document in the world of shipping and logistics, ensuring that both shippers and carriers understand their rights and responsibilities. This form outlines essential details such as the description of goods, the terms of transportation, and the parties involved in the transaction. It also provides space for additional information, accommodating any specific requirements or conditions that may arise during the shipping process. By including a supplement, the form allows for the incorporation of extra clauses or amendments, making it adaptable to various shipping scenarios. This flexibility is particularly important in today’s fast-paced commercial environment, where changes can occur rapidly and unexpected challenges may arise. Understanding the components and implications of this form can significantly enhance the efficiency and legality of shipping operations.
Common mistakes
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Inaccurate Information: One of the most common mistakes is providing incorrect details about the shipment. This includes errors in the consignee's name, address, or contact information. Double-check all entries to ensure accuracy.
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Omitting Required Fields: Failing to fill out mandatory sections can lead to delays or even rejection of the Bill of Lading. Review the form carefully to ensure all required fields are completed.
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Neglecting to Specify Freight Charges: Some individuals forget to clearly state the freight charges. This omission can create confusion and disputes later. Clearly outline all costs associated with the shipment.
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Ignoring Special Instructions: If there are specific handling or delivery instructions, they must be included. Ignoring this section can result in mishandling of the cargo. Always provide detailed instructions when necessary.
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Not Keeping Copies: Failing to retain copies of the completed Bill of Lading can lead to problems if disputes arise. Always make sure to keep a signed copy for your records.
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Key takeaways
When dealing with the Bill of Lading with a Supplement form, several key points should be kept in mind to ensure proper use and compliance.
- Accuracy is crucial. Ensure that all details, including the names of the shipper and receiver, are filled out correctly to avoid delays or disputes.
- Include all relevant information about the cargo. This includes weight, dimensions, and descriptions to ensure proper handling and transportation.
- Understand the terms and conditions outlined in the Bill of Lading. Familiarity with these terms can help clarify responsibilities and liabilities during transit.
- Keep copies of the completed form. Retaining records is essential for reference and in case of any issues that may arise during the shipping process.
Bill of Lading with a Supplement Example
Date: |
BILL OF LADING |
Page 1 of ______ |
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SHIP FROM |
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Name: |
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Bill of Lading Number:__________________ |
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Address: |
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City/State/Zip: |
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B A R C O D E S P A C E |
SID#: |
FOB: o |
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SHIP TO |
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CARRIER NAME: _________________________________ |
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Name: |
Location #:____ |
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Address: |
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City/State/Zip: |
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CID#: |
FOB: |
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o |
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THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
City/State/Zip:
SPECIAL INSTRUCTIONS:
Trailer number:
Seal number(s):
SCAC:
Pro number:
B A R C O D E S P A C E
Freight Charge Terms:
Prepaid ________ |
Collect _______ 3rd Party ______ |
oMaster Bill of Lading: with attached
(check box) underlying Bills of Lading
CUSTOMER ORDER NUMBER
# PKGS
CUSTOMER ORDER INFORMATION |
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WEIGHT |
PALLET/SLIP |
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ADDITIONAL SHIPPER INFO |
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Y OR N |
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GRAND TOTAL
CARRIER INFORMATION
HANDLING UNIT |
PACKAGE |
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QTY |
TYPE |
QTY |
TYPE |
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WEIGHT
H.M.
(X)
COMMODITY DESCRIPTION
Commodities requiring special or additional care or attention in handling or stowing must be
so marked and packaged as to ensure safe transportation with ordinary care.
LTL ONLY
NMFC # |
CLASS |
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R E C E I V I N G
S T A M P S P A C E
GRAND TOTAL
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or |
COD Amount: $____________________ |
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declared value of the property as follows: |
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“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding |
Fee Terms: Collect: ¨ |
Prepaid: o |
__________________ per ___________________.” |
Customer check acceptable: o |
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NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C. - 14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
_______________________________________Shipper Signature
SHIPPER SIGNATURE / DATE
This is
to certify that the above named materials are properly classified, packaged, marked and labeled, and are in
proper condition for transportation according to the applicable regulations of the DOT.
Trailer Loaded: Freight Counted:
p By Shipper p
By Shipper
p
By Driver p
By Driver/pallets said to contain
pBy Driver/Pieces
CARRIER SIGNATURE / PICKUP DATE
Carrier acknowledges receipt of packages and required placards. Carrier certifies emergency response information was made available and/or carrier has the DOT emergency response guidebook or equivalent documentation in the vehicle.
SUPPLEMENT TO THE BILL OF LADING Page _________
Bill of Lading Number: __________________
CUSTOMER ORDER INFORMATION
CUSTOMER ORDER NUMBER # PKGS WEIGHT
PALLET/SLIP
Y OR N
ADDITIONAL SHIPPER INFO
PAGE SUBTOTAL
CARRIER INFORMATION
HANDLING UNIT |
PACKAGE |
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QTY TYPE |
QTY TYPE |
WEIGHT
H.M.
(X)
COMMODITY DESCRIPTION
Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
LTL ONLY
NMFC # |
CLASS |
PAGE SUBTOTAL
Understanding Bill of Lading with a Supplement
What is a Bill of Lading?
A Bill of Lading (BOL) is a crucial document in the shipping and freight industry. It serves multiple purposes: it acts as a receipt for goods, a contract for transportation, and a document of title. When goods are shipped, the carrier issues the Bill of Lading to the shipper, detailing the type, quantity, and destination of the goods. This document is essential for both the sender and the recipient, as it provides proof that the goods were received and outlines the terms under which they will be transported.
What is the purpose of the Supplement form?
The Supplement form is used in conjunction with the Bill of Lading to provide additional information that may not be covered in the standard BOL. This can include specific instructions regarding the handling of the cargo, special requirements for delivery, or any other pertinent details that ensure the safe and efficient transport of the goods. By including this form, shippers can communicate important information that helps avoid misunderstandings and potential issues during transit.
Who needs to fill out the Bill of Lading and Supplement form?
Typically, the shipper is responsible for filling out the Bill of Lading and the Supplement form. This includes the individual or business that is sending the goods. However, the carrier may also have a role in providing information, especially if they have specific requirements or terms that need to be included. It’s important for both parties to ensure that all details are accurate and complete to facilitate a smooth shipping process.
What information is required on the Bill of Lading and Supplement form?
The Bill of Lading generally requires the following information:
- Shipper's name and address
- Consignee's name and address
- Description of the goods
- Quantity of goods
- Shipping instructions
- Carrier's name
The Supplement form may require additional details, such as:
- Special handling instructions
- Delivery deadlines
- Insurance requirements
Providing complete and accurate information on both forms is essential for avoiding delays and ensuring the safe transport of goods.
What should I do if there is an error on the Bill of Lading or Supplement form?
If you notice an error on the Bill of Lading or the Supplement form, it’s important to address it immediately. Contact the carrier or shipping company as soon as possible to report the mistake. Depending on the nature of the error, they may instruct you to correct it directly or issue a revised document. Promptly correcting any inaccuracies helps prevent complications during transit and ensures that all parties are on the same page regarding the shipment.
How to Use Bill of Lading with a Supplement
Completing the Bill of Lading with a Supplement form is a straightforward process. This form is essential for ensuring that all shipping details are accurately documented. Following these steps will help you fill it out correctly and efficiently.
- Begin by entering the date of shipment at the top of the form.
- Fill in the name and address of the shipper. Make sure to include all relevant contact information.
- Next, provide the name and address of the consignee. This is the individual or company receiving the shipment.
- Indicate the origin and destination points of the shipment. Clearly specify the city and state for both locations.
- List the description of the goods being shipped. Be as detailed as possible, including quantity and type of packaging.
- Enter the weight of the shipment. Ensure that this is accurate to avoid any issues during transit.
- Specify the freight charges. Indicate whether these charges are prepaid or collect.
- Sign and date the form at the bottom. This confirms that all information provided is accurate and complete.
After completing the form, review all entries for accuracy. Ensuring that every detail is correct will facilitate a smoother shipping process. Once verified, the form can be submitted to the relevant parties for processing.